Apps Used for Business

Discussion of all things technological and/or gadgety
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308Mike
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Apps Used for Business

Post by 308Mike »

Folks,

My wife is looking at several programs/apps for use in her business. Do any of you have experience with these programs? If you are using them, what pitfalls should we be aware of and keep an eye out for, stuff like adware, other crap like increased spam to the registered account, etc., etc.:

Dropbox: This cloud-based, file-storing service lets you bring your photos, docs and videos anywhere and share them easily with your laptop or mobile device. Move all your files to the cloud so you can access them from any anywhere. You can also interface with your team to share files, which provides great version control and cuts down on e-mail.

GoBackup: If I lost my phone data, I would be lost. GObackup can back up and restore not only your contacts, but it also stores your calendar, call log, and text data too. If you are running your business from your cell phone, this app will be a lifesaver.

Hootsuite: Hootsuite lets you plan your social media posts in advance and then schedule when you want them released. It works for most channels like Twitter, Facebook and LinkedIn as well. Using Hootsuite, you never have to feel overwhelmed with social media. Scheduled in advance, go run your business.

1Password: If you have ever forgotten a password, you are going to appreciate this tool. 1Password offers you a system for managing multiple accounts with the same login details. You no longer have to remember several usernames and passwords. My favorite part is that you can create a special password for team members too.

Sage One: Accounting software that is perfect for DIY accounting or working with a bookkeeper. You can access records from anywhere, even your mobile device, create and send unlimited quotes, store details of customers and vendors, track income and expenses, accept online payments through Sage Payment Solutions or PayPal, manage cash flow from the financial dashboard, gain valuable business insights from analytics and reporting, create and send online invoices in multiple currencies, link your financial accounts (over 12,000 institutions supported), and add multiple users.
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BobbyK
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Re: Apps Used for Business

Post by BobbyK »

Do not, under any circumstances, put anything with PHI or PII in Dropbox.
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308Mike
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Re: Apps Used for Business

Post by 308Mike »

BobbyK wrote:Do not, under any circumstances, put anything with PHI or PII in Dropbox.
We already knew that, but Kimberly believes she heard they'll sign a BAA. Have you heard anything about it? Also, she is looking for general business apps to help her do business (accounting, sales, marketing, etc.), do you use any you would recommend?
POLITICIANS & DIAPERS NEED TO BE CHANGED OFTEN AND FOR THE SAME REASON

A person properly schooled in right and wrong is safe with any weapon. A person with no idea of good and evil is unsafe with a knitting needle, or the cap from a ballpoint pen.

I remain pessimistic given the way BATF and the anti gun crowd have become tape worms in the guts of the Republic. - toad
BobbyK
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Re: Apps Used for Business

Post by BobbyK »

Doing a BAA with Dropbox requires 5 users @ $12.50 a month.

For the accounting, just use Quickbooks like a normal person. :D
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mekender
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Re: Apps Used for Business

Post by mekender »

I deal with a LOT of receipts from various retail sources... I have scoured for a decent way to photograph them and be able to organize them. So far the best I have found that does not cost a fortune is Office Lens... Lets you snap a photo of them and automatically makes it into a PDF and puts it in your OneDrive folder.
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BDK
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Re: Apps Used for Business

Post by BDK »

I've started running Boxcryptor with Dropbox. Only been a few days but seems to be OK, but I admit that I'm considering building my own server and running own cloud.

I've used 1Password for years.

After my last CLE on privacy/maintaining privilege, I think I may take their advice and switch to a flip phone and a lap top. It sounded like a paranoid presentation, but as it was a product of the TX Bar association...

I don't know whether to even trust using Win 10 now, but I'm not sure I can figure out Linux.

Just found out Evernote is out of the question to use.

i have switched my lawyer email to ProtonMail, but anything HIPAA compliant would be OK.

One friend has a customer who only communicates by landline or letter, written on a computer not connected to the Internet... Frankly, he may be correct.
BobbyK
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Re: Apps Used for Business

Post by BobbyK »

BDK wrote: One friend has a customer who only communicates by landline or letter, written on a computer not connected to the Internet... Frankly, he may be correct.
That's cute. It won't help, but it's cute.
BDK
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Re: Apps Used for Business

Post by BDK »

Well, it should maintain privilege, which is the main focus - using most apps, emails, etc now and your work process and emails become discoverable.

But, you're right. The profession is sadly lacking. Lawyers don't tend to be tech people, but they really need to come to the forefront as insisting on as much encryption/anonymization as possible.

I discussed things along these lines W an attorney who focuses on maintaining privilege - there are such people now - his suggestion was that once a client is accepted, they get set up w an encrypted email - I use ProtonMail, he has been using start mail, and that is told that encrypted email - though ProtonMail really uses a web system - is now how they communicate w their lawyer.

Hmm... I wonder if there is a way to design a flip phone such that physically closing it cuts the power to the GPS and microphone, and put a physical switch on it for Bluetooth...
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blackeagle603
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Re: Apps Used for Business

Post by blackeagle603 »

That's what ziplock ESD bags are for.
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BDK
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Re: Apps Used for Business

Post by BDK »

I know - the tech section of the Aggie forum said the same thing, but I was thinking about something which could still receive a phone call - or I just need to use the receptionist service a fellow lawyer suggested, and not have my cell phone number given out any more.
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